ALLi - Orchestrator and Agent FAQs
ALLi and Agents: How It Works
ALLi is designed to help you get work done faster inside FRONTSTEPS Manager. It does this by understanding your request, guiding it to the right specialized agent, and keeping everything moving in a single conversation.
This article explains how ALLi and its agent team work together, what agents do, and how to use them effectively in your day-to-day workflows.
Quick Takeaway: ALLi acts as your command center. It understands your request and routes the work to specialized agents that are built for specific tasks like board reports, maintenance plans, and bid analysis.
What is ALLi?
ALLi is your intelligent command center inside FRONTSTEPS Manager.
It helps you move faster by understanding what you are trying to accomplish, routing the work to the right place, and keeping everything connected in one conversation.
What Are Agents?
Agents are specialized AI helpers designed for specific HOA and condo management tasks.
Each agent focuses on a defined workflow, such as building maintenance plans, generating board reports, comparing bids, or creating scopes of work. This keeps results structured, consistent, and ready to use.
Think of it this way: ALLi is the coordinator, and agents are the specialists that handle the work.
Why ALLi Uses Multiple Agents
Community management includes many different types of work. A single assistant handling everything can become too broad and inconsistent.
ALLi is designed as an orchestrator. Instead of doing every task directly, it routes work to agents that are built for specific workflows.
This allows each agent to focus on one job and produce more reliable, workflow-ready results, while keeping the experience simple for you.
How ALLi and Agents Work Together
ALLi manages the flow of your request from start to finish.
Step 1: You ask for something
Step 2: ALLi understands your goal
Step 3: ALLi routes the task to the right agent
Step 4: The agent completes the work
Step 5: ALLi returns the results and continues the conversation
This process happens automatically. You stay in the same conversation the entire time.
For example:
Example: If you ask, “Generate a board report for this community,” ALLi routes that request to the Board Report Agent, returns the report, and then allows you to refine or expand it without switching tools.
How ALLi Chooses the Right Agent
You can ask in plain language. ALLi uses your request, keywords, and context to determine the best agent.
Agents are designed to recognize specific intents, such as:
- Generate a board report
- Build a maintenance plan
- Compare vendor bids
- Create a scope of work
If your request spans multiple workflows, ALLi can coordinate across agents to complete the task.
Can I Choose a Specific Agent?
Yes. If you know exactly what you need, you can direct your request to a specific agent.
This gives you more control and can help produce more precise results for specialized tasks.
What Agents Are Best Used For
Agents are designed for high-value, repeatable work that typically takes time.
Common use cases include:
- Building maintenance plans
- Generating board reports
- Reviewing and comparing bids
- Creating scopes of work
- Analyzing reports and data
- Drafting structured communications
Why this matters: Agents help reduce manual effort while improving consistency and decision-making across your workflows.
Using Agents Within Workflows
Agents are designed to work alongside your existing processes in FRONTSTEPS Manager.
Tasks can be assigned to ALLi, which then completes them using the appropriate agent and contributes results directly to workflows, checklists, or ongoing work.
This creates a hybrid model where automation and human review work together in the same process.
Available Agents
The current ALLi agent team includes:
- ALLi (Command Center): Routes tasks and manages the overall workflow
- Maintenance Plan Generator: Builds structured maintenance plans with schedules and cost estimates
- Board Report Generator: Creates professional, consistent board reports
- Bid Analyzer: Compares vendor bids and highlights key differences
- Scope of Work Builder: Generates vendor-ready scopes of work
- Report Visualization Agent: Turns data into charts and summaries
- Speech Mode: Allows voice-based interaction with ALLi
Are New Agents Coming?
Yes. The ALLi agent team continues to expand based on real customer workflows and feedback.
New agents are designed to solve the most time-consuming parts of community management.
Agent Design Philosophy
Agents are built around three core principles:
- Task-specific expertise: Focused agents produce more reliable results
- Workflow-first design: Built to fit how managers already work
- Practical outputs: Results are structured and ready to use
Do I Need Training?
No. If you can describe what you want in normal language, you can use ALLi and its agents.
Tip: The more specific your request, the better your results will be.
Best Practices for Better Results
- Be clear about your goal
- Include details like community, scope, budget, or timeframe
- Attach documents when relevant
- Use follow-up questions to refine outputs
Important: Agents support decision-making, but they do not replace professional advice such as legal, engineering, or board authority.
Have an Idea for an Agent?
Yes. Send ideas, requests, or use cases to [email protected] and the team will review and follow up.
What’s Next
Now that you understand how ALLi and agents work together, you can start using prompts to trigger workflows and build repeatable processes.
Learn more about prompting in ALLi here: ALLi How to Use Prompts