ALLi - Bid Analyzer Agent Walkthrough
Using ALLi’s Bid Analyzer Agent
ALLi’s Bid Analyzer Agent helps you turn vendor proposals into a clear, neutral, board-ready review.
Instead of manually comparing pricing, scope, exclusions, and risk across proposals, you can ask ALLi to review one or more bids and generate a structured summary that helps support transparent decision-making.
Quick Takeaway: Upload one or more vendor proposals, ask ALLi to review or compare them, choose Executive Summary or Full Overview, and receive a neutral, board-ready analysis focused on pricing, scope, risk, and missing details.
What the Bid Analyzer Agent Does
The Bid Analyzer Agent reviews vendor proposals and turns them into a structured summary that is easier to evaluate and discuss.
It can help you:
- Summarize a single bid in a board-ready format
- Compare multiple bids side by side
- Highlight pricing, scope coverage, exclusions, and missing items
- Surface risks, contract concerns, and clarification points
- Provide neutral decision support without endorsing a vendor
Board-ready and neutral: This agent is designed to support decision-making, not choose a vendor for the board.
How the Agent Workflow Works
The Bid Analyzer Agent follows a structured review process.
Step 1: Upload one or more vendor proposals
Step 2: Ask ALLi to review or compare the bids
Step 3: ALLi asks which format you want: Executive Summary or Full Overview
Step 4: ALLi checks the bid for key details and missing elements
Step 5: ALLi generates a structured, neutral analysis
You do not need to launch the agent manually. If your request is clearly asking to analyze, summarize, or compare vendor bids, ALLi will route the task to the Bid Analyzer Agent automatically.
The Required First Question
Before analyzing a bid, the agent starts by asking:
Which format would you like: Executive Summary or Full Overview?
Executive Summary is best for a quick board snapshot.
Full Overview is best when you want a deeper breakdown of scope, pricing, qualifications, legal details, risk, and scoring.
Tip: If you are preparing a meeting packet or want something short and easy to discuss, start with Executive Summary. If you need more detail, ask ALLi to expand into a Full Overview.
What the Agent Checks Before Analysis
Before it begins the review, the Bid Analyzer Agent checks whether the proposal includes the key pieces needed for a strong comparison.
The review looks for:
- Scope of work
- Pricing totals and breakdowns
- Timeline, term length, or start date
- Insurance, licensing, or warranty details
- Exclusions, escalation clauses, and termination terms
If important items are missing, ALLi will call them out and may ask a few short follow-up questions before continuing.
Important: The agent does not invent missing information. If something important is not included in the bid, it will be identified as missing rather than guessed.
Single Bid vs. Multiple Bid Reviews
The output changes depending on how many bids are provided.
| If You Provide One Bid | If You Provide Two or More Bids |
|---|---|
| ALLi provides a neutral review of that proposal and highlights what should be compared when additional bids arrive. | ALLi adds a side-by-side comparison covering cost, scope, exclusions, red flags, and key notes across vendors. |
What the Output Includes
Executive Summary typically includes:
- A short bullet summary
- Key pricing highlights
- Strengths and weaknesses
- Top risks or missing elements
- A brief neutral insight
- A Board Decision Snapshot at the end
Full Overview typically includes:
- General bid information
- Scope of work review
- Pricing and billing analysis
- Insurance, licensing, and legal review
- Vendor qualifications
- Risk assessment
- Technical compliance and scoring
- A Board Decision Snapshot at the end
Always included: Every review ends with a Board Decision Snapshot that summarizes deciding factors, what to verify, and what to negotiate or clarify before award.
Example Prompts
Single Bid Review
Review the attached proposal from [Vendor]. I need an Executive Summary for the board.
Multiple Bid Comparison
Compare the attached bids from [Vendor A] and [Vendor B]. Focus on scope differences, price, risks, exclusions, and missing items.
Best-Practice Prompt
Compare the attached bids for the pool resurfacing project. Executive Summary. Highlight total cost, scope match, exclusions, schedule, insurance and warranty gaps, and any red flags. Our target budget is $60,000 to $70,000.
Recommendations for Better Results
You will get the strongest output when your prompt includes a little context beyond the bid itself.
- State the project goal in one sentence
- Share your target budget if you have one
- Tell ALLi what you want emphasized
- Upload all bids you want compared at the same time
Helpful examples:
- This is for a full roof replacement on Building 3
- Budget is around $85,000, so flag anything that appears over or under scoped
- Please pay close attention to warranties, exclusions, and timeline commitments
What This Agent Does Not Do
- It does not choose a vendor for the board
- It does not promote one company over another
- It does not send emails or update records
- It does not invent missing scope, legal, or pricing details
Review before acting: The Bid Analyzer Agent helps organize and surface the most important details, but final vendor decisions should always be reviewed by your management team and board.
How This Fits Into Your Workflow
The Bid Analyzer Agent helps move proposal review from manual reading into a more consistent and repeatable process.
Instead of reviewing every bid line by line from scratch, you can:
- Get a fast summary for board preparation
- Identify red flags and missing details earlier
- Compare vendors more consistently
- Build clearer discussion points before award decisions
What’s Next
Once you are comfortable using the Bid Analyzer Agent, you can pair it with other ALLi workflows like Scope of Work Builder, Board Report Generator, and saved prompts to support more repeatable project review processes.