Report Definitions

Caliber reports are found on the Home and Client dashboards under the Reporting tab. Reports can easily be attached to an email, opened in Excel, exported as PDF or sent to the Portal.

This document contains definitions for each report. Reports are divided into two categories, Accounting and Management, listed in alphabetical order.

ACCOUNTING REPORTS
 

• ACH Batch Run Report: Batch history by client for specified period with posting status and totals.
• ACH Payment Plan Report: Homeowners that have a Recurring, Manual, or One-Time ACH setup in Caliber that is either Active or Inactive.
• Active Client/Unit Count Report: Client names and unit count with total.
• Annual Budget Report: Compares Current year budget to previous year(s) budgets.
• AP Aging Report: Open invoices by Due Date, Invoice Date, Post to GL Date, or Ready to Pay Date.
• AP Distribution Report: Invoices that have been paid by Bank Account selected.
• AR Aging Detail Report – By Posting Code: Detailed aging of charges by selected Posting Codes.
• AR Aging Report: Accounts that have an open charge that is Current, 30, 60, or 90 days old.
• AR Aging Report – Detailed: Accounts that have an open charge that is Current, 30, 60, or 90 days old by date and Posting Code.
• AR Aging Report – Detailed by Single CC: Accounts that have an open charge that is Current, 30, 60, or 90 days old by selected Cost Center.
• AR Aging Report – Detailed by TAcct: Accounts that have an open charge that is Current, 30, 60, or 90 days old by selected Transaction Account.
• AR Aging Report – Detailed by TAcct and Single CC: Accounts that have an open charge that is Current, 30, 60, or 90 days old by selected Transaction Account and Cost Center.
• AR Aging Report by Posting Code: Total amounts by Posting Code.
• AR Aging Report by Posting Code and Single CC: Total amounts by Posting Code and Cost Center.
• AR Aging Report by Single CC: Accounts that have a charge that is Current, 30, 60, or 90 days old by Cost Center.
• AR Aging/Prepaid Dual Listing: Accounts that have both an open charge and open payment on their account, at the same time.
• AR Transaction Based Report: Homeowner charges and payments by Posting Code.
• Assessment Income Report: Homeowners charges by selected income account.
• Balance Sheet: Assets, Liabilities, and Equity accounts.
• Balance Sheet – By CC: Assets, Liabilities, and Equity accounts by selected Cost Center(s).
• Balance Sheet (Alternate): Assets, Liabilities, and Equity accounts with separate Total column.
• Balance Sheet Comparison: Compares Current period Assets, Liabilities, and Equity accounts a to selected prior period.
• Bank Account Info Report: Accounts by client with routing numbers and balances.
• Bank Balance Summary by Cost Center: Bank balances by Cost Center.
• Bank Reconciliation Reports: Detailed reconciliation reports for selected bank accounts.
• Bank Reconciliation Reports – Outstanding Items Only: Reconciliation reports for selected bank accounts with unreconciled items only.
• Bank Statements: Recent statements for selected bank accounts. Bank Integration required.
• Billing Run Verification: Billing record discrepancies. 
• Budget Comparison 12 Months: Compares 12 months of budgeted income and expenses to actual amounts. Approved budget required.
• Budget Comparison Report: Compares budgeted income and expenses to actual with variance by amount and/or percentage. Approved budget required.
• Budget Comparison Report Alternate Sort: Compares budgeted income and expenses to actual with variance by amount and/or percentage. Can be sorted based on Client’s report category order. Approved budget required.
• Budget Comparison Report by CC: Compares budgeted income and expenses to actual with variance by selected Cost Center(s). Approved budget required.
• Budget Comparison Summary Report: Total income and expenses summary. Approved budget required.
• Budget Evaluation Report: Compares current budget to projection budget with money difference, percent difference, monthly difference, and YTD actual options. Approved budget required.
• CalPay Report: History of homeowner activity via CalPay. CalPay required.
• Cash Application Report: History of applied payments with corresponding income account.
• Cash Flow Statement: Cash flow by selected GL accounts.
• Cash Flow Statement by CC: Cash flow by selected GL accounts and Cost Centers.
• Cash Flow Statement by Month: Cash flow by selected GL accounts by month.
• Cash Statement: Cash available before disbursements by selected GL account for a specified period.
• Check Register Report: Details of payments made from AP and voided payments.
• Client Account Activity Report: History of account activity within specified date range.
• Client Account Balance Report: Account balances by client.
• Client Approved Budget Report: Approved/locked budgets by client. 
• Client Closed Periods Report: AR, AP, and GL last closed dates by client.
• Client Lockbox Code Listing: Client code and lockbox code by client.
• Client Report (by County): List of clients by country.
• Client Report (by Manager): List of clients by manager and count.
• Complete Vendor Activity Report: Vendor activity by client in specified date range, including check details and totals.
• Deposit Listing: Money coming in by selected account.
• Exception Report: Homeowners who have a delinquency or billing exception (suspension) with reason and last payment date.
• General Ledger Report: Activity and account balances for a specific period, by selected GL account(s). Option to set zero balance at the start of fiscal year for all income and expense accounts.
• General Ledger Report Basic: Activity and account balances for a specific period by selected GL account(s). Does not include Beginning Balance or Net Change.
• General Ledger Report – Basic by CC: Activity and account balances for a specific period, by selected GL account(s) and Cost Center(s). Option to set zero balance at the start of fiscal year for all income and expense accounts and calculate retained earnings. Shows a beginning balance that does include prior year net income when run on an annual basis. Does not include Beginning Balance or Net Change.
• General Ledger Report by CC: Activity and account balances for a specific period, by selected GL account(s) and Cost Center(s). Option to set zero balance at the start of fiscal year for all income and expense accounts. Shows a beginning balance that does include prior year net income when run on an annual basis.
• General Ledger Trial Balance Report: Summarized activity and account balances for a specific period, by selected GL account(s). Option to set zero balance at the start of fiscal year for all income and expense accounts.
• General Ledger Trial Balance Report by CC: Summarized activity and account balances for a specific period, by selected GL account(s) and Cost Center(s). Option to set zero balance at the start of fiscal year for all income and expense accounts.
• GL All Journals Report: Journal entries made in a specified date range. 
• Homeowner Activity Report: Summarized activity on homeowner’s ledgers in a specified date range.
• Homeowner Activity Report CC: Summarized activity on homeowner’s ledgers in a specified date range by cost center.
• Homeowner Activity Report Detailed: Activity on homeowner’s ledgers in a specified date range including each line item.
• Homeowner Activity Report Detailed CC: Activity on homeowner’s ledgers in a specified date range including each line item by Cost Center.
• Income Statement – Combined: Total income and expense for current period and YTD balances.
• Income Statement – Cost Center: Total income and expense for current period and YTD balances by Cost Center.
• Income Statement – Prior Year Comparison: Compares current year total income, expense, and YTD balances to prior year.
• Income Statement – Trend: Change of amounts in income and expense accounts over a specified date range.
• Income Statement – Trend by Period: Changes in amounts of income and expense accounts over specified periods.
• Income Statement – Yearly Comparison: Compares current income and expense accounts to one or many previous years.
• Income Statement – Yearly Comparison Summary: Compares current income and expense account summaries to one or many previous years.
• Mutual Pay Bank Accounts Report: Account information by client with routing numbers.
• Mutual Pay Vendors Report: Vendor information by client with count of transactions and 12-month spend total.
• Prepaid by TAcct Report: Accounts with prepaid balances by selected Transaction Ledger.
• Prepaid Report: Accounts with prepaid balances on all Transaction Accounts.
• Rent Roll: Amount due by unit configured by the Billing Record.
• Rent Roll Detailed: Amount due by unit configured by the Billing Record with count of units and ownership totals.
• Reserve Statement by CC: Allocation and disbursement of funds by selected retained earnings account(s) and Cost Center. 
• Security Deposits: Accounts with a security deposit balance. A security deposit Transaction Amount must be used.

MANAGEMENT REPORTS

• API Change Log: API Users that have pulled data in defined date range.
• Caliber Portal Usage Report: Last portal login date by homeowner. Caliber Portal required.
• Caliber Portal Usage Summary Report: Total portal logins per Client.
• Drive Order: List Order of maintenance and compliance of selected group by drive route.
• Emergency Contact Report: Homeowner emergency contacts.
• Fine Report: Details of fines applied in specified date range.
• Homeowner Report: Homeowners in the community and their addresses.
• Homeowner Resale Report: Changes of ownership in specified date range with escrow or process dates.
• Knowledge Base Detailed Report: Violations and/or maintenance issues created in specified date range or of all time.
• Insurance Report: Client and/or vendor insurance policy details with no insurance and expiring insurance filtering options.
• Lease Expiration: Expired leases or leases expiring within a specified number of days.
• Letters Report: Letters that have been sent by specified type and date range.
• Mailing Matrix Report: Homeowner correspondence preference for statements, letters, and coupons.
• Maintenance Company Invoices: Maintenance invoice amounts by client. The Caliber Maintenance Company option must be used.
• Owner/Tenant Roster: Homeowner/tenant list with assigned parking spaces and vehicle information. 
• Parking Report: Homeowners with assigned parking spaces.
• Pass/Badge/Key Report: Homeowners with an assigned pass, badge, or key with serial number and expiration date.
• Pet Report: Homeowners with pets and pet breed information.
• Tenant Report: Tenant’s contact information.
• Unit Photo Report: Units that have photos stored in Caliber.
• Unit Report: Unit addresses.
• Vacancy Closings Report: Vacancy change dates by unit and summary of occupied statuses by client.
• Vehicle Report: Homeowner’s vehicle information and assigned parking spaces.
• Vendor Report: Email list with filtering options by client or activity type.