Processing Invoices: Approving & Rejecting
Manager release notes, 18 November 2025. Published on frontsteps.com/release-notes.
What’s New?
Processing Invoices: Approving & Rejecting
You can now approve or reject invoices directly within Suite Manager, streamlining how communities review and act on incoming financial documents.
Feature Overview
This new enhancement introduces the ability for authorized users to approve or reject invoices from within the Invoices workflow. Each invoice record now includes clear action buttons, visual status indicators, and contextual messages that guide users through the decision-making process.
The new workflow supports roles responsible for financial operations, vendor management, and billing review. All actions are stored for audit purposes and integrate with existing ledger and reporting flows.
This feature is available in the web application.
Benefits:
- Faster Financial Decisions: Eliminates back-and-forth emails by allowing decisions directly in the system.
- Improved Accountability: Approval and rejection actions are logged for transparency and auditing.
- Streamlined Operations: Reduces processing time for invoices and improves workflow efficiency for management teams.
Standard Search (Free-Tier Search Experience)
A new, non-AI search option gives all users access to fast, reliable keyword-based search throughout Suite Manager.
Feature Overview
The new Standard Search provides a simplified search experience across communities, records, and operational data without relying on AI. Users can enter keywords and navigate directly to the content they need—perfect for customers who prefer deterministic results or operate in environments where AI search is not enabled.
This update ensures broad search capability across the platform while reserving more advanced, AI-powered Omnisearch capabilities for premium tiers.
Benefits:
- Universal Availability: Ensures every Suite Manager customer has access to essential search capabilities.
- Predictable Results: Offers clean, consistent keyword matching without AI interpretation.
- Improved Navigation: Helps users move more quickly through common records and workflows.
A redesigned, read-only Community Landing Page centralizes vital community information in a modern, structured layout.
Feature Overview
The new Community Landing Page introduces a modular, intuitive design built around four read-only components:
- Fact Sheet: Core details such as name, address, identifiers, and community attributes.
- Client Contacts: Key representatives and their roles for operational coordination.
- Documents: Access to relevant governing and operational documents.
- CC&Rs: Quick visibility into Covenants, Conditions & Restrictions associated with the community.
Benefits:
- Centralized Information Hub: Gives users a single, unified location to review community details.
- Improved Clarity & Layout: Modernizes the experience, reducing the need to navigate multiple modules.
- Future-Ready: Establishes the structural foundation for enhancements planned for early 2026.
More Accurate Violation Dates
Violation created dates now display consistently across the interface, ensuring more reliable compliance reviews.
Improved Unit Selection Behavior
Checkboxes on unit selection screens behave more predictably, ensuring that selections stay in sync with user actions.
Cleaner Dropdown Behavior
Dropdown menus now properly reset when navigating between records, preventing incorrect or lingering values.
Clearer Assess-Now Feedback
Assess-Now actions in Violations now provide consistent visual feedback, reducing confusion when managing fines or compliance events.
More Reliable Violation Processing
Updates to backend logic improve the accuracy and stability of Violation actions, including assessing violations and generating letters in complex scenarios.